Dienstio is job management and invoicing software for small service businesses that work on-site at customer locations — property maintenance, building cleaning, grounds keeping and related trades. Everything that currently runs via WhatsApp, paper and spreadsheets, in one place.
As of June 2026 · Beta
Many small service businesses still coordinate via WhatsApp groups, paper notes and Excel. It works — until it doesn't.
⚠️Forgotten jobs
Recurring tasks fall through the cracks or require manual reminders
🔍No overview
Who is where, what has been done, what is still open?
📄Billing overhead
Hours to track down, invoices to write by hand
❌Error-prone
Wrong data, duplicate jobs, missing documentation
One-off and recurring jobs (daily, weekly, monthly or custom). After completion, the next job is created automatically. Templates save time when creating new jobs.
Customers with contact details, properties with address (autocomplete), photo and notes. Staff and admins store knowledge about a property — visible directly within the job.
Staff and admins store knowledge directly on the property: access instructions, special requirements, recurring reminders. Public notes appear in the job detail — the employee automatically sees what they need to know, without having to ask.
Filterable list view by status, date, customer and urgency. Monthly calendar with colour-coded job chips, public holidays and Sunday highlighting.
Invite by email, role assignment, profile photo, deactivation. Leave calendar with entitlement (base allowance + carry-over from previous year, public holidays deducted by state).
Employees photograph directly on the job: before/after, damage, sign-offs. Optional: admin notification on capture — ideal for damage reports.
Employees report missing materials from within the job. The admin sees a shopping list grouped by property, enters the amount paid and marks items as "Bill to customer". Billable materials automatically appear as additional line items when creating the next invoice.
Vehicles with photo and availability status. Employees book a vehicle at check-in and return or retain it at check-out.
Real-time view: who is currently checked in, since when, at which property, with which vehicle. Instant overview without having to ask.
Time and completion reports filtered by period and employee. XLSX and CSV export. Admins can correct incorrect entries (with audit log).
Flat-rate and hourly contracts. PDF generation directly in the app, email delivery with one click. Invoice list with payment status. Billable materials from the shopping list are automatically suggested as additional line items.
Employees are notified immediately when a job is assigned. Admins receive alerts for leave entries and material reports. No WhatsApp needed for internal communication.
Company details, logo upload, state selection (for public holidays), invoice templates with tax number, bank details, payment terms and VAT rate.
Grouped by property, filtered by Today / Week / Month. Tabs: Mine / Open / All. Urgent jobs are highlighted in orange.
"I'll handle it" button for spontaneous take-on. Complete jobs with an optional comment for the admin. Multiple employees can be assigned simultaneously.
Start a shift with optional vehicle booking. At check-out: keep or release open jobs, close time tracking.
Track time per property at property check-in — the basis for hourly billing.
Public notes from the property appear automatically in the job detail — access instructions, special requirements, notes from previous visits. Employees can add their own notes and share knowledge with colleagues.
Take photos directly on the job. With admin toggle: instant notification to all admins for damage reports.
Report missing consumables, tools or cleaning supplies directly from the job. Appears immediately on the admin shopping list.
Submit and delete your own leave — no admin required. Your leave balance (entitlement, days taken) is always visible.
Installable on iOS and Android without an app store. Sign in with Face ID or Touch ID instead of a password.
Dienstio is currently in beta. Try free for 14 days — no contract, no credit card. Request your trial at dienstio.de/trial. Set up within 24 hours, no installation required, runs in the browser and on any smartphone.